Restaurant Management System in Artois, California

A local coffee roaster in Artois tried three off-the-shelf systems before realizing none could handle their seasonal bean rotation. They needed a system that could flag when Ethiopian Yirgacheffe was running low in August, adjust par levels based on the upcoming harvest schedule, and still let the barista override for the weekend’s special blend. We built them a Laravel backend that pulls supplier data via API, calculates real-time inventory using weighted averages, and surfaces alerts in their React-based tablet POS. The result was a 27% reduction in waste and a 15-minute faster daily close because the system did the math instead of the manager.


Most restaurant systems treat the menu as static. In Artois, where breakfast crowds shift between 6:30 a.m. and 8:30 a.m., menu items change based on what’s in season or what the supplier delivered that morning. A custom system connects live inventory to the menu, so when the avocado shipment is late, the guacamole special disappears from the POS without anyone manually editing the menu. We used Firebase to sync these changes instantly across all terminals, so the change happens in real time, no reboots, no reloads.


The real bottleneck in Artois restaurants isn’t the kitchen; it’s the back office. Payroll, vendor invoices, and daily sales reconciliation all happen after closing, when the manager is already exhausted. We integrated Stripe for seamless card processing and built a Flutter mobile app for staff to log tips and breaks, then auto-push the data to QuickBooks at midnight. The app runs on a $150 tablet the restaurant already owns, so there’s no new hardware cost. One diner owner told us, "I used to reconcile payroll for 11 people in two hours. Now it takes 12 minutes, and I can do it from my couch at 11 p.m."


Here’s the part most systems ignore: the brewery down the street. Artois has a growing craft beer scene, and these taprooms need to track keg levels, pour counts, and sales by glass size, all while keeping the taplist updated in real time. We built a custom Flutter app that scans a QR code on each keg to log the pour, deducts inventory automatically, and syncs sales data to the brewery’s existing accounting software. When a keg is three pints from empty, the system sends an alert to the manager’s phone. No more running out of IPA during happy hour.